Allotting Zoom Licenses

ZEnglish has access to 23 Zoom licenses, but around 26 teachers. Because of this, we need to move the licenses from teachers not teaching in the next day or two to those who are.


At the bottom of this page is an extremely quick guide, but the whole page explains the system in detail.


Where to see/change Zoom licenses

Log into the Zoom website as OnCall. You can see who has licenses, and change them, on this page: https://zoom.us/account/user#/


In the 'Type' column, we see each user either has 'Licensed' (meaning they have a license) or 'Basic' (meaning they haven't). In order to teach a class (especially a 45-minute class), a teacher definitely needs a license.

To add or remove a license, click 'Edit' on the right of the row.

In the above picture, Meg (andymamachan@sbcglobal.net) has a license. If you chose 'Basic' and clicked 'save', she would no longer have a license.

The above image says '0 licenses available'. Because of this, we would need to take away someone's license in order to give one to somebody else.


How to choose whose license to temporarily remove

First of all, open this Spreadsheet: https://docs.google.com/spreadsheets/d/1d7CY6l9-VQAWsQjczvzGA2B_WWWJcF2Xd9s5Xd8OT7w/edit?usp=sharing

This shows you who currently has a license and who doesn't. (OnCall maintain this document. It isn't updated automatically).

It also contains everybody's Zoom email address. You can easily search for anyone's Zoom account at https://zoom.us/account/user to

    1. check whether they have a license (by looking at the 'Type' column)
    2. take away their license (by clicking 'Edit', 'Basic' and 'Save')
    3. give them a license (by clicking 'Edit', 'Licensed' and 'Save')

Look on ShiftPlanning to see who has no classes in the next day or two. At https://zoom.us/account/user search for that teacher's email address. Remove their license:

In the above picture, I searched for DJ's license on Zoom


To reiterate the whole process:

  1. Check the spreadsheet
  2. Check ShiftPlanning to see whose license you can remove
  3. On Zoom, search for that teacher's email and remove their license (edit, basic, save)
  4. Search for the email of the teacher who needs a licence (edit, licensed, save)
  5. Update the spreadsheet so OnCall know who has licenses.